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    VACANCIES

     

    Job Title: Office Manager
                                                  
    Date: 4 November
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    Apply by: 30 November

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    Responsibilities:

    • Organising and overseeing the general day-to-day procedures within the office to ensure processes and policies in the workplace flow efficiently.

    • Management of supplier contracts, such as office space, fleet management services, utilities and houses.

    • Ensure all suppliers have undergone due diligence checks, via the London Legal and Compliance team.

    • Ensuring team members in-country have the correct and in-date visa / work permit.

    • Handling the collection and distribution of project cash.

    • Maintaining the project finance tracker and petty cash tracking

    • Management of the project Satellite phone, ensuring it is always loaded with credit and operational.

    • Ensure all staff contact details and emergency information and contact person are up to date

    • Office and accommodation maintenance.

    • Provide support for TBI staff visiting the country Inc. providing pre-arrival security and logistics information and visa support as required.

    • Ensuring payments made by London are sent in a timely manner on the payment tracker

    • Ensure cash requests for bank transfer are completed and submitted before limited cash level is reached

     

    Main Duties:

    • Control of office stationery and other office consumables

    • Petty cash management and management of payments in-country and through London

    • Support new starter requirements: securing local sim cards prior to their arrival, business card request, pre-arrival welcome information

    • Find appropriate housing for relocated staff and support maintenance of TBI managed properties

    • Liaise with TBI central services teams in London, to coordinate tasks such as the shipment of IT equipment, due diligence checks and signing of contracts.

    • Support with the preparation of visit from international guests

    • Act as the main contact for key suppliers and service providers to the project team

    • Support Country Head as necessary for team events or visitors to country

    • Provide administrative support to the Country Head, as required

    • Carry out security lead duties required in country and support all security tasks required by the Regional operations and security manager and London security team

    Key Requirements:

    • Capable in using email

    • Excellent skills in Microsoft excel and word

    • Strong understanding of local banking needs

    • Willing and able to move around in local transport

    • Able to coordinate and manage local suppliers

    • Proactive

    • Professional and able to maintain confidentiality

    • Able to efficiently manage daily tasks and prioritise as necessary

    ​

    To apply, e-mail CV and cover letter to job@jobsearchsl.com with subject 'Office Manager' by 30 November, 2018

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