Job Title: Office Manager

                                              

Date: 4 November

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Apply by: 30 November

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Responsibilities:

• Organising and overseeing the general day-to-day procedures within the office to ensure processes and policies in the workplace flow efficiently.

• Management of supplier contracts, such as office space, fleet management services, utilities and houses.

• Ensure all suppliers have undergone due diligence checks, via the London Legal and Compliance team.

• Ensuring team members in-country have the correct and in-date visa / work permit.

• Handling the collection and distribution of project cash.

• Maintaining the project finance tracker and petty cash tracking

• Management of the project Satellite phone, ensuring it is always loaded with credit and operational.

• Ensure all staff contact details and emergency information and contact person are up to date

• Office and accommodation maintenance.

• Provide support for TBI staff visiting the country Inc. providing pre-arrival security and logistics information and visa support as required.

• Ensuring payments made by London are sent in a timely manner on the payment tracker

• Ensure cash requests for bank transfer are completed and submitted before limited cash level is reached

 

Main Duties:

• Control of office stationery and other office consumables

• Petty cash management and management of payments in-country and through London

• Support new starter requirements: securing local sim cards prior to their arrival, business card request, pre-arrival welcome information

• Find appropriate housing for relocated staff and support maintenance of TBI managed properties

• Liaise with TBI central services teams in London, to coordinate tasks such as the shipment of IT equipment, due diligence checks and signing of contracts.

• Support with the preparation of visit from international guests

• Act as the main contact for key suppliers and service providers to the project team

• Support Country Head as necessary for team events or visitors to country

• Provide administrative support to the Country Head, as required

• Carry out security lead duties required in country and support all security tasks required by the Regional operations and security manager and London security team

Key Requirements:

• Capable in using email

• Excellent skills in Microsoft excel and word

• Strong understanding of local banking needs

• Willing and able to move around in local transport

• Able to coordinate and manage local suppliers

• Proactive

• Professional and able to maintain confidentiality

• Able to efficiently manage daily tasks and prioritise as necessary

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To apply, e-mail CV and cover letter to with subject 'Office Manager' by 30 November, 2018