Job Title:   Country Director Executive Support Assistant

Organization: Cordaid

 

Full-time: 40 Hours a Week
Annual Salary: 32-40 Million Leones based on experience

Locations: Based in Freetown, with a possible international travel to any Cordaid Country Office.

 

1. The Support Assistant is expected to:

   • support the CORDAID Sierra Leone and Liberia Country Offices in ensuring that key aspects of the Procurement are successfully managed whilst following prescribed CORDAID and Donor Regulations.

   • ensure effective internal and external communication for Director’s office in compliance with all relevant corporate communications standards.

   • maintains Country Director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

   • plan and manage high level events and visit programmes on behalf of Director.

   • work independently and manage routine all administrative work at the Director’s office.

   • develop and manage relationship with Global Office Admin and other external contacts.

   • be the Caritas lead contact for Cordaid Sierra Leone and surrounding offices

 

DUTIES AND RESPONSIBILITIES

Under overall guidance and direct supervision of the Country Director, the Executive Support Assistant will be responsible for all following functions, in no particular order of priority, for the efficient and effective running of the Country Offices:

 

• Ensure effective internal and external communication for Director in compliance with all relevant corporate communications standards.

• Act as the point of contact for appointments and meetings and maintain absolute control and compliance.

• Work independently and manage routine administrative work for the Director eg dealing with mail, handling incoming phone calls, managing diaries, arranging meetings and venues, meeting visitors, managing Director’s visit programmes etc.

• Demonstrate sound knowledge of existing policies and procedures; handle Global Office related internal and external queries and delegate/process/review relevant documents

• Manage Directorate and Senior Leadership Team (SLT) related information and maintain and document files (paper and electronic) on correspondence and important documentation. Maintain Director’s contact list and KPI scorecard data.

• Prepare holiday list; schedule and organise all-staff meetings with the Director. Document and file minutes of such meetings 

• Manage high level events and visit programmes on behalf of Director. Prepare visit/event programmes, plan and liaise with support teams to execute

• Perform special tasks assigned by the Director. Collate and organise information, prepare summary reports to assist in decision making as per Director/SLT needs.

• Understand country and Global strategy and maintain relationships and communications with high profile contacts on behalf of CD.

• Coordinate activities within different working groups.

• Maintain confidentiality as appropriate.

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FULL ADVERT

 

APPLICATION PROCESS

Interested candidates are required to send a cover letter and CV to Human Resource & Operations Manager at: jobs_sl@cordaid.org and copy job@jobsearchsl.com with 'Country Director Executive Support Assistant' in the subject field by 20th January 2020.